Village Hall Booking Form - Final Code

Booking Form – Final Code

Hi, let's start with who you are...

Title

enter your title

First Name*

enter your first name

Last Name*

enter your surname

Address*

enter your full postal address

Postcode*

enter your postcode

and your preferrred contact details...

Phone Number*

enter your phone number

Email*

enter the email address for correspondence about this booking

Who's doing the hiring...

Hirer Type*

click to select the hirer type

Please confirm the full name of the hirer

this maybe you or the person you're filling the form in on behlaf of

Please confirm the full name of the club that's hiring the hall

enter the full name of your club

Please tell us the club's website address, if it has one

make sure there are no spaces in the website address

Please confirm the full name of the group that's hiring the hall

enter the name of your group

Please tell us the group's website address, if it has one

make sure there are no spaces in the website address

Please confirm the full name of the organisation that's hiring the hall

enter the name of your organisation

Please tell us the organisation's website address, if it has one

make sure there are no spaces in the website address

Please confirm the full name of the business that's hiring the hall

enter the name of your business

Please tell us the business website address, if it has one

make sure there are no spaces in the website address

Is there a Knapton connection

Does the hirer have a connection with Knapton*

select yes or no

Please provide us with details of your connection with Knapton so that we can apply any preferential rates for you

enter the details

Tell us what you're planning

Tell us about your event*

please give us a brief overview of your plans for the event

Tell us how many people you're expecting (max 60)

How many will be there*

use the up/down arrows to select, max 60

GDPR and your privacy

We value your privacy and will never share your data with anyone. We would like to let you know about future village events that we think might affect or interest you, but to do so we need your permission to securely store your personal information.

I consent to my submitted data being stored for this enquiry

I consent to my submitted data being stored for future events

How would you like to hire...

Event Hire

Event Hire is the totally flexible choice for a one-off hire that is not constrained by our standard Session Hire options and our charges are dependant on the intended hire purpose and length of hire required.

By filling out this form you will tell us the date, start time and finish time you require. Our Booking Secretary will contact you once availablity has been established to request more information and discuss your requirements.

Session Hire

Sessions are fixed time slots which are available every day.
Mornings 9am-1pm :: Afternoons 1pm-5pm :: Evenings 5pm-9pm

They can be booked one of three different ways...

• as a single one-off session, perhaps for a meeting or an annual event

• as a regular weekly session, where one or two sessions are repeated each week for a calendar month, so perhaps a morning session every Monday or an afternoon session every Thursday.
An ideal choice for regular weekly club meetings or coffee mornings, this booking can be repeated by booking up to twelve months in advance.

• or as single or multiple sessions, which provides complete booking flexiblity for up to four separate sessions, each of which can be on any day in any week in a calendar month. An good choice for regular activities or group meetings which can be repeated by booking up to twelve months in advance.

Choose your method of hire*

select Session Hire or Event Hire

Select the type of session hire

tell us if this is a one-off, a regular weekly or a multiple session booking

You have chosen to book a single, one-off session

Which session would you like to book

select your preferred session

For which date

click and use the calendar to select your session date

We are always seeking to improve our hire service and as part of this on-going development process, as well as our continual assessment of the Hall's security, it would be useful for us to know when the hall is actually occupied during sessions. We therefore ask you to provide us with your probable start and finish times on the form below with our assurance that your entitlement to a four hour hire period will not be affected by the times that you provide.

Your probable start time

enter something like 9.30am or 3pm

Your probable finish time

enter something like 12noon or 8pm

You have chosen to make a regular weekly booking

This enables you to book either one or two sessions regularly each week for a calendar month. Your booking can also be booked in advance and repeated each month for up to twelve months.

If you would like to book more than two regular sessions per week, please email our Booking Secretary at with your requirements.

So, how many sessions would you like to book every week for a month

choose either one or two sessions per week

You have chosen to book one regular session each week for a calendar month, which can also be booked in advance for up to twelve months.

Please use the boxes below to select which session you'd like, on which day and when you'd like your hire to start.

So, go ahead and book your session...

Which session would you like to book

select your preferred session

On which day of the week

select your preferred day

Your preferred start date

click and use the calendar to select your hire start date

Your probable start time

you can enter something like 9.30am or 3pm

Your probable finish time

you can enter something like 12noon or 8pm

OK, now you've booked your regular session each week for a calendar month, tell us if you'd like to book the same session in advance for up to twelve additional months.

Would you like to book in advance

choose "no" or select up to twelve months

You have chosen to book two sessions regularly each week for a calendar month, which can be booked in advance for up to twelve months.

Please use the boxes below to select which sessions you'd like, when you'd like them and when you'd like your hire to start.

So go ahead and book your first session

Which session would you like to book

select your preferred session

On which day of the week

select your preferred day

Your probable start time

you can enter something like 9.30am or 3pm

Your probable finish time

you can enter something like 12noon or 8pm

...and your second session

Which session would you like to book

select your preferred session

On which day of the week

select your preferred day

Your probable start time

enter something like 9.30am or 3pm

Your probable finish time

enter something like 12noon or 8pm

What date would you like your hire to start

click and use the calendar to select your hire start date

OK, now you've booked your regular sessions each week for a calendar month, tell us if you'd like to book the same sessions in advance for up to twelve additional months.

Would you like to book in advance

choose "no" or select up to twelve months

You have chosen multiple session booking, enabling you to book up to four sessions in a month, which you can choose to repeat each month

If you would like to book more than four, please email our Booking Secretary at with your requirements.

So, how many sessions would you like to book

choose between one and four sessions in any one month

You have chosen to book one session in a calendar month, which can also be booked in advance for up to twelve months.

Please use the boxes below to select which session you'd like, when you'd like it and when you'd like your hire to start.

So go ahead and book your session...

Which session

select your preferred session

Which day of the week

select your preferred day

Which week of the month

select your preferred week

Your probable start time..

you can enter something like 9.30am or 3pm

Your probable finish time

you can enter something like 12noon or 8pm

What date would you like your hire to start

click and use the calendar to select your hire start date

OK, now you've booked your regular session for a calendar month, tell us if you'd like to book the same session in advance for up to twelve additional months.

Would you like to book in advance

choose "no" or select up to twelve months

You have chosen to book two sessions in a calendar month, which can also be booked in advance for up to twelve months.

Please use the boxes below to select which sessions you'd like, when you'd like them and when you'd like your hire to start.

So, go ahead and book your first session

Which session would you like to book

select your preferred session

Which day of the week

select your preferred day

Which week of the month

select your preferred week

Your probable start time

you can enter something like 9.30am or 3pm

Your probable finish time

you can enter something like 12noon or 8pm

...and your second session

Which session would you like to book

select your preferred session

Which day of the week

select your preferred day

Which week of the month

select your preferred week

Your probable start time

enter something like 9.30am or 3pm

Your probable finish time

enter something like 12noon or 8pm

What date would you like your hire to start

click and use the calendar to select your hire start date

OK, now you've booked your regular sessions for a calendar month, tell us if you'd like to book the same sessions in advance for up to twelve additional months.

Would you like to book in advance

choose "no" or select up to twelve months

You have chosen to book three sessions in a calendar month, which can also be booked in advance for up to twelve months.

Please use the boxes below to select which sessions you'd like, when you'd like them and when you'd like your hire to start.

So, go ahead and book your first session...

Which session would you like to book

select your preferred session

Which day of the week

select your preferred day

Which week of the month

select your preferred week

Your probable start time

you can enter something like 9.30am or 3pm

Your probable finish time

you can enter something like 12noon or 8pm

...and your second session

Which session would you like to book

select your preferred session

Which day of the week

select your preferred day

Which week of the month

select your preferred week

Your probable start time

you can enter something like 9.30am or 3pm

Your probable finish time

you can enter something like 12noon or 8pm

...and your third session

Which session would you like to book

select your preferred session

Which day of the week

select your preferred day

Which week of the month

select your preferred week

Your probable start time

you can enter something like 9.30am or 3pm

Your probable finish time

you can enter something like 12noon or 8pm

What date would you like your hire to start

click and use the calendar to select your hire start date

OK, now you've booked your regular sessions for a calendar month, tell us if you'd like to book the same sessions in advance for up to twelve additional months.

Would you like to book in advance

choose "no" or select up to twelve months

You have chosen to book four sessions in a calendar month, which can also be booked in advance for up to twelve months.

Please use the boxes below to select which sessions you'd like, when you'd like them and when you'd like your hire to start.

So, go ahead and book your first session...

Which session would you like to book

select your preferred session

Which day of the week

select your preferred day

Which week of the month

select your preferred week

Your probable start time

you can enter something like 9.30am or 3pm

Your probable finish time

you can enter something like 12noon or 8pm

...and your second session

Which session would you like to book

select your preferred session

Which day of the week

select your preferred day

Which week of the month

select your preferred week

Your probable start time

you can enter something like 9.30am or 3pm

Your probable finish time

you can enter something like 12noon or 8pm

...and your third session

Which session would you like to book

select your preferred session

Which day of the week

select your preferred day

Which week of the month

select your preferred week

Your probable start time

you can enter something like 9.30am or 3pm

Your probable finish time

you can enter something like 12noon or 8pm

and your fourth session

Which session would you like to book

select your preferred session

Which day of the week

select your preferred day

Which week of the month

select your preferred week

Your probable start time

you can enter something like 9.30am or 3pm

Your probable finish time

you can enter something like 12noon or 8pm

What date would you like your hire to start

click and use the calendar to select your hire start date

OK, now you've booked your regular sessions for a calendar month, tell us if you'd like to book the same sessions in advance for up to twelve additional months.

Would you like to book in advance

choose "no" or select up to twelve months

You have chosen to book an Event Hire

You can only make one Event Hire booking using this form. If you are planning to book more than one event using our Event Hire option please complete one of these forms for each hire separately or email our Booking Secretary at with your requirements.

Please use the boxes below to tell us the date of your event and the times that you'd like your hire to start and finish.

Your event date

click and use the calendar to select your chosen date

Start time

enter something like 9.30am or 5pm

Finish time

enter something like 12noon or 4.15pm

About the heating...

It's hard to judge what the weather will do from one day to the next, let alone weeks or months in advance, which is why we simply need to know if you may want to use the heating and you can do this by using the dropdown box below.

Then, once your hire is over, simply email our Booking Secretary at and tell us how many hours it was on and which heaters were used (2kW, 3kW or both).

We will then bill you, at cost, for what you’ve used. And don’t worry if you forget to record your usage time or you’re are unsure of your usage, we always verify usage with our supplier on-line so we can let you know.

Would you like use of the heating*

tell us if you'd like to be able to use the heating

You agree to advise our Bookng Secretary of your usage at the end of your hire

Would you like to use the kitchen...

We don't charge for use of the kitchen but we do ask that it is left clean, tidy and ready for the next hirer to use.

Would you like use of the kitchen*

let us know if you'd like to use the kitchen

You agree to leave the kitchen clean, tidy and ready for the next hirer

Alcohol Licence...

If you intend to sell alcohol in the hall during your hire, then at least 10 days before your event you must apply to North Norfolk District Council and pay for a Temporary Event Notice (TENs). This is obtained from https://www.north-norfolk.gov.uk and by putting Temporary Event Notice into the search box.

Our Booking Secretary must be informed when you receive the licence and it must be displayed during the event.

Do you intend to sell alcohol*

select whether or not you intend to sell alcohol

You will need to apply to NNDC for a Temporary Event Notice (TENs)

Special Needs

Do you or any of your guests have any special needs or health requirements*

tell us how we may be able to help or put "none"

Did we miss anything...

Is there anything you'd like to add to this enquiry?

please tell us if there is anything else you think we should know about this enquiry

And finally...

Just to make sure that we are all singing off the same page, please tick the following boxes to confirm that you have read the relevant documents.

I have read and accept the Standard Conditions of Hire

I have read and accept the Supplemental Terms and Conditions of Hire

I have completed, or will prior to my event, a Covid-19 Risk Assessment

I wish to proceed with this enquiry

Please note

If the confirmation boxes above are not ticked, this form will NOT be sent.

That's it... you're all done

A few seconds after you click the button above, a green box telling you that the form has been sent should appear. If it doesn't, your form was NOT sent and you should check that all required fields have been filled in.

Thanks for using our on-line Booking Form

Our Booking Secretary will check availability and come back to you, usually same day or next